Event Registration Features

Increase attendance while decreasing cost with online event registration. Acuvent's event management software combines great features with a user-friendly approach. You can create a registration process that meets the specific needs of your event/s and business processes.

Online Registration Processing

Create simple "two-click" RSVP through to multi-day conference registration forms
Reflect your brand throughout the form with your own graphics, logos, colours, fonts
Collect the data you need to - choose existing fields and questions and add your own
Add your own custom fields such as Region, T-Shirt size and so on
Change terminology - Registration, Booking, Enrolment...? Event, Function, Course...?
Allow selection of tracks and sessions (including rules), optional functions and so on
Create registration paths for abstract submissions, sponsor and exhibitor registrations
Pre-complete the online registration forms with contact details to expedite registration
Use table registration for table bookings and to quickly collect table guest names
Copy previously created events in minutes - then just change the details you need to
Include registration for tracks, functions, concurrent sessions, courses, tours and so on
Restrict registration for private or closed events
Design and print badges, mailing labels, certificates and tickets directly from Acuvent
Allow registrants to modify, substitute, cancel their registration - you set the rules
Link documents such as conference brochures, programmes and prospectuses
Activate waitlisting to automatically collect interest when event has closed
Several Group registration options so registrants can easily add others to their registration
Acuvent's address book is automatically updated with new and changed contact details

Streamline Communication

Design and send personalised emails to invitees and registrants
No fixed email templates - so you can create emails exactly the way you want to
Use Merge Fields so you don't have to edit emails every time you create a new event
Send invitations to your contacts and automatically track response rates
Schedule emails to be sent later - reminders, post-event thank you's etc.
Track email open rates and "click through" statistics
Refer to a history of all emails sent to a contact and resend emails effortlessly
Invite attendee feedback with Acuvent's post-event online surveys
"Bounced" and undeliverable email is automatically tracked and updated
Use invitation forwarding ("Forward to a Friend") to increase the reach of your event

Some or All Fee-paying Events ?

If some or all of your events require registrants to make a payment the you can collect payments quickly and securely with Acuvent.

Tailor pricing and options to the contact type (eg: Member vs. Non-Member)
Offer early bird discounts to encourage more registrations sooner
Encourage registrations with volume discounts and discount coupons (track/cap usage)
Offer registrants the option to purchase product items like tickets, shirts or books
Process GST on an exclusive or inclusive basis (and No GST for o/seas events/registrants)
Apply service fees as you choose (pass-through some/all merchant fees, booking fee etc.)
Accept payments in international currencies
Acuvent automates tax invoicing and receipting processes in your name
Accept major credit cards, cheque, purchase order or bank transfer
Offer secure integrated online credit card payments (Level 1 PCI-DSS Compliant)
Optionally add payment processing fees to the registration
Acuvent can automatically process credit card refunds (no processing fees)
Allow registrants to make partial payments or complete payments
Receipt cheques and off-line payments, issue tax receipts, easily re-issue invoices
Connect to your existing credit card merchant facility and bank account or use ours
Schedule payments reminders to be automatically sent to those with payments due
Complete Financial Reporting - revenue, payments, refunds - Budget vs. Actual

Coordinating accommodation and travel ?

Provide a one-stop process for your registrants to register for the event, book accommodation, request flights, cars and/or transfers. Communicate effortlessly with venues, travel agents and event attendees to easily manage room blocks and travel bookings.

Collect hotel, flight, car rental and transfer bookings within the registration form
Block off rooms for attendees based on negotiated room contracts
Monitor accommodation room inventory across all properties in real-time
Collect accommodation fees with the registration or allow the Hotel to process payment
Track and manage room-sharing requests and matching
Personalise itineraries, directions and confirmations
Allow hotels or travel agents access to relevant reports - directly and securely
Integrate with tools like Passkey, GetThere and Concur's Cliqbook Travel

Whether you are looking for conference registration software or comprehensive event management software, why not ask us to demonstrate the solution to you - we'll happily use one of your own events if you prefer.